Resources

Fiscal Year-End

If any of these duties are your responsibility and you plan to be out of the office, ensure someone will accomplish these tasks by their due date. These are firm dates in order for us to meet our deadlines. Any exception to the listed deadlines requires approval by OFA.

Refer to for full details of process requirements.

FY26 Key Dates for Year-End Closing Process  
FY26 Key Date Year-End Closing Process
May 22
  • FY27 Recharge Center rate proposals due to Finance & Accounting
      
June 5
  • Last date to submit FY26 Budget Revisions for all funds to Finance & Accounting.
  • Last date for PCN attribute changes in Banner
      
June 8
  • FY27 Continuation Budget due to Finance & Accounting by 8 a.m.
      
June 19
  • Last day for FY26 committed (commit type “C”) encumbrance transactions, including deletes, to Accounts Payable by 5 PM.
  • Dates of physical inventory and inventory instructions due to Finance & Accounting.
  • Submit all FY26 petty cash receipts for reimbursement (petty cash activity that occurs after this date may process as FY26 until June 30)
      
June 25
  • FINAL FY26 Labor Reallocation (CY2025 R15-R26) using FY26 Staff Benefit rates and posting to FY26 Finance period.
     
June 30
  • Last day for match revenue transfers for FY26
    • Reminder: All match funds must have, at minimum, a zero balance (actual expenditures to revenue)
    • Submit match budget requests (original or revision) to OGCA in advance
    • OFA will not approve any revenue transfer in excess of the approved budget
  • Deposit all cash receipts including credit card deposits by 3:00 PM with the Office of the Bursar.
    Close all cashier sessions by 5:00 PM
  • Last date for issuing and delivering FY26 checks (non-payroll)
  • Date goods or services must be received or invoiced to be FY26 accounts payable
  • List undelivered checks
  • Physical inventory cutoff date
  • Record last check number used (AP, hand pay & PR)
  • FY26 fiscal year ends
      
July 1
  • Units with inventories must submit inventory lists (with copies of count sheets), associated inventory reconciliation and JVs to Finance & Accounting
  • Position (PCN) attribute adjustments resume.
      
July 2
  • FINAL LR 2026 R01-R13 Labor Reallocation using FY26 Staff Benefit rates and posting to FY26 Finance period.
      
July 2/3
  • Holidays
      
July 4
  • R14 payroll period posts to Banner
      
July 8
  • FY26 JVs submitted to OFA by this date are guaranteed to post to FY26; after this date and until July 14, JVs are posted to FY26 only if time permits.
  • N0 JV's accepted after July 14, 2026 without approval from OFA Director.
      
July 9
  • FINAL FY26 Labor Reallocation Run (2026 R14 ONLY) using FY26 Staff Benefit Rates and posting to FY26 Finance period
  • There is no Labor Reallocation Run 2026 R15 (June 29/30 days)!  (Verify labor before R15 ends)
      
July 10
  • Last day to submit unrestricted travel expense reports in Concur to ensure posting to FY26 budgets.
      
July 13
  • Last day for electronic file feeds (FUPLOAD) from Geophysical Institute and Facilities Services by NOON
  • Detail of debit fund balances (deficits) on restricted/event funds and JV to record
  • Deadline for entering/tagging FY26 fixed asset equipment
  • Last day for FY26 encumbrance transactions, including deletes, by 3:00 PM
  • Last day AP canceled checks are reissued
      
July 17
  • OFA closes at 12:00 Noon
      
July 18
  • General Ledger Roll
  • Encumbrance Roll
  • Budget Roll
      
July 24
  • All Cycle 12 Balance Sheet Reconciliations due to OFA
  • Recons for loan fund accounts due to OFA
  • Analysis of doubtful loans due to OFA
  • Listing of loan receivables due to OFA
  • Year-end Encumbrance Report due to OFA
  • Extended cycle balance sheet reconciliations due to OFA
  • Plant fund capitalization schedule due to OFA
  • Capital improvement expenditure schedules (fund 1 & 5) due to OFA
  • Recon of allowance for doubtful accounts due to OFA
      

 

Note: All dates listed on the calendar are hard deadlines for the purpose of UAF processing. 

Travel

Since Concur does not establish encumbrances in Banner for travel costs, any trips processed in Concur are automatically paid out from the current fiscal year's funding once reviewed and keyed for payment.

FY26 unrestricted travel expenses require processing prior to the fiscal year roll in order to hit FY26 funding. Contact the Travel Customer Service Office (TCSO) for help with expense reports and card transactions that need resolution before the fiscal year ends.

  • Purchases made with the Travel Agency Card or UA Travel Card are held on a general ledger until assigned to and processed on an expense report in Concur. You can request and book Fund 1, FY27 travel prior to July 1, 2026 with no further action needed, as these charges are applied in the fiscal year in which the expense report is processed (FY27).
  • All FY26 unrestricted travel must have a complete and accurate expense report submitted by July 10, 2026 to guarantee posting to FY26 budgets.

Our staff are happy to answer questions and help navigate the year-end process.